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This is a complete list of metadata fields for images. Fields in red with an asterik* are required.

Fields

Field label	Definition	Type
Main Caption*	A caption for the image. This appears below the image in the gallery view.	short text
Type*	The type of image.	controlled vocabulary
Collection	The Mandala collection for this image. Collections help you group and organize your images. The dropdown includes all Mandala collections where you have permission to add images. Learn how to create Image Collections.	controlled vocabulary
Visibility*	Privacy settings for your image.	controlled vocabulary
Image Agents	Learn more at Use Agents. The table below describes each field for an agent. You need at least one agent per image.
License URL*	The URL to the license that governs this image. This defaults to a Creative Commons' license. You can find more licenses at https://creativecommons.org/licenses.	url

Field Label	Definition	Type
Agent Name*	The name of the person.	short text
Agent Role	The person's role in relation to the image.	controlled vocabulary
Agent Rough Date	An approximate date. Unlike the Agent Exact Dates(s), they don't have to be in the MM/DD/YYYY format. Example: 1947? 1800s 300 CE	short text
Show End Date?	If this is checked, you can add an end date to Agent Exact Date(s) (see below).	boolean
Agent Exact Date(s)	A date associated with the person. This can be a range of dates (for example, birth and death dates). Use the MM/DD/YYYY format.	date
Agent Place(s)	Place(s) associated with this person. This can include places of birth, death, important life events, and more. This field uses Knowledge Maps.	kmap
Notes on this Agent	Any other information you want to add about the agent.	long text

Field label

Definition

Type

Allows Multiples

Image Descriptions

A description of the image. Each description has several parts, which you can see in the table below.

Image Notes

Any other information for the image. This information is publicly available.

long text

(WYSIWYG or plain text)

Admin Notes

Information on the image for project collaborators. Only people with edit permissions will see this text.

long text

(WYSIWYG or plain text)

Field label	Definition	Type
Caption	The title for the description.	short text
Summary	A short summary of the description. Maximum length: 750 characters.	short text
Description	Information that describes the image. Maximum length: 750 characters.	long text (WYSIWYG or plain text)
Language	The language of the description. This field uses Knowledge Maps.	kmap
Description Author(s)	The authors of the description.	short text

Field label	Definition	Type
Subjects	A subject Knowledge Map associated with an image. You can include more than one subject.	kmap
Places	A place Knowledge Map associated with the image. This might represent where the image was made, places referenced in the image, and more. You can include more than one place.	kmap
KMap Collections	A subject Knowledge Map that represents the overarching project or collection. You can include more than one collection.	kmap
Other Classification	Classification fields from schemes outside of Mandala. This can include Library of Congress subject headings, geographical names from the Getty Thesaurus, and more. You can contact mandala@virginia.edu to add your own scheme.
Classification Notes	Any notes about the classification.	long text (plain text)

Field label	Definition	Type
Only Digital	Select this if your image was created digitally. If this is checked, the image doesn't represent a physical object that was scanned or photographed.	boolean
Image Rotation	The original rotation for the image. This does not rotate the image, it just represents how the uploaded image has been rotated from the "right-side-up" perspective.	controlled vocabulary
Quality	The quality of the image.	controlled vocabulary
Color	The color of the image (color or black & white)	controlled vocabulary
Physical size	The size of the original physical artifact. Use width x height x depth, followed by the abbreviation for the unit of measurement. Example: 10 x 5 cm.	short text
Capture device	The device used to create the image or digitize the artifact.	short text
Materials	Materials used in the original physical object, if applicable.	long text (plain text)
Enhancement	Any enhancements done to the image after it was created or digitized.	long text (plain text)
Technical Notes		long text (WYSIWYG or plain text)

Field label	Type
ISO Speed Rating	short text
Exposure Bias	short text
Aperature	short text
Metering Mode	short text
Light Source	short text
Flash Settings	short text
Focal Length	short text
Sensing Method	short text
Lens	short text
Noise Reduction	controlled vocabulary
Latitude	short text
Longitude	short text
Altitude	number (in meters, integer or decimal)

Field label	Definition	Type
Copyright Holder	The entity that holds the copyright to the image.	short text
Copyright Date	The copyright date. This should be a year in the YYYY format.	year
Copyright Statement	A short note that describes the nature of the copyright. Example: All Rights Reserved.	long text (plain text)
Rights Notes	Any additional notes on the copyright.	long text (WYSIWYG or plain text)

Value	Definition
Use Group Defaults	The privacy settings for the collection apply to the image.
Public – Accessible To All Site Users	Anyone that visits Mandala can see this image.
Private – Accessible Only To Group Members	Only members of the image's collection can see this image.