Spokesperson
The Spokespeople are responsible to FNAL and to the Collaboration for the experiment. There are two Spokespeople that serve as contacts for the experiment and negotiate all activities of the project. These are generally the people who proposed the experiment but responsibility can be passed down as the project evolves. FNAL must always be notified of these changes. Above all the spokespeople are responsible for organizing the support required for the experiment.
Collaboration Chair
The Chair holds responsibility to the Collaboration in regards to organization and to survey the Collaborations view and respecting the directions and interests of the group at large. The Collaboration Chair has the same rights and privileges as a Spokesperson within the Collaboration. The Chairs main function is to ensure that the direction of the experimental effort is following the interests of the Collaboration majority and to establish all required positions in the collaboration as well as ensure transitions in the Collaboration Coordinators and Working Group Leaders. The Chair shall organize the voice of the Collaboration and represent that voice to the experiments Spokespeople, FNAL and outside the Collaboration. The Chair shall also attend the management meetings to represent the Collaboration interests.
Membership
The Collaboration is composed of Members, each of whom belongs to an Institution. (A Member might have an affiliation with more than one Institution; such members will need to identify a primary Institution for the purposes of shift staffing and service work.)
There are two kinds of Collaboration Membership:
Full Membership
To be a full member contact the Collaboration Chair or one of the experiments Spokespeople and request Full Membership and agree to the following
two commitments.
1.) Shifts Staffing: The number of shifts will be assigned to each institution based on the number of Full Members in that institution. The Institution Representative is responsible for assigning shifts within their group. We will have a web-based scheduler that will help to organize the shifts throughout the year. Any person may be a shift-taker and help fulfill an institution's shift quota if they meet the FNAL and shift training requirements.
2.) Service Commitment: Each Full Member must contribute to service work to the Collaboration. Examples of service work include: serving as a sub-system expert and being on call for that sub-system while running; contributing a major piece of hardware or work; being on-sight and working on hardware for an extended period of time. Financial purchases can be used as well as any major vital contribution that satisfies the Chair. This likely will not include software alone, or small one time purchases. All appointed positions in the Collaboration can partially satisfy that persons service work.
Affiliated Membership
Contact the Chair or a Spokesperson and request Affiliated Membership. This allows you to be a participant on whatever level you like but with no set amount of shifts or service commitments. Affiliated Members cannot Opt-in to Publications.
Results and Publications
Approval of Preliminary Results: When an analysis has reached an advanced stage and it is desired to make a presentation of preliminary results at a conference, the primary analyzers, in coordination with the Chair, Talks Coordinator, Analysis Coordinator and Physics Coordinator will form an open meeting to assess the quality and completeness. If it passes this initial review a presentation to the Collaboration will be given asking for "Preliminary Results" status for a Graph or Graphs of the results. A Graph of Preliminary Results should be as self-contained as possible, since it will likely appear in public archives of presentations and proceedings, and might be used by others outside the Collaboration. All such Graphs must contain the stamp "SpinQuest Preliminary" after approval. The Collaboration will only approve a single Preliminary Result for any particular physics observable; it is expected that a Final Result will appear in a near-term publication. The Chair will coordinate the Collaboration evaluation in a Collaboration meeting. The Collaboration may vote to approve or reject with suggestions of improvement.
Publications and Opt-in: No work should be submitted for publication without final approval by the Spokespersons. A Working Group review will be formed for a review of each potential publication and should pass both the Work Group review and a collaboration review before submission. This is true for all technical and physics-based publications. If you are a Full Member you will be given the chance to Opt-in on all physics-based collaboration publications. Technical publications may publish with contributing authors only if requested at the Working Group review. Authors will be listed in alphabetical order with primary analyzers listed first as determined by the Analysis Coordinator and the writing group (graduate students will be give priority).
Conflict Resolution
The Chair can open voting or arrange a committee to resolve any conflict at anytime. Removal of Spokespeople: There are places for only two Spokespeople on FNAL experiments, either of which can be remove at anytime and replace by any Collaboration member chosen for the role. In order to remove a Spokesperson the motion must be suggested at a Collaboration meeting with the Chair present. The Chair may then organize a vote for the Spokesperson to be remove by replacement.