Procurement

(make group procurement log with google spreadsheet)

No more than $1000 per month for the group (all expenses are reviewer after each month)

Step to order:

1. Download the order form: Order Form
2. Fill the order form
3. To be on the list to order things one must send mail to: phys-stockroom-request@virginia.edu
4. Then you can send your order to: phys-stockroom@virginia.edu
5. Once the order has been submitted, fill the Monthly-Procurement (Shipping also considered as procurement) here:  Monthly Accounting
6. Pay attention to the Monthly-order summary table (next to the LOCATION column). You will see the balance of the monthly budget.
7. Upload the order form to the Group Drop-Box here: Purchase Order Records
   
   

SHIPPING PROTOCOL

1. Make an inventory list that you want to ship here: Shipping Inventory
2. Download the shipping form: Shipping Form
3. Fill the shipping form:
   a. Measure the dimensions of the shipping container
   b. Measure the weight (available in the loading dock)
   c. Unless there is special request, use the normal shipping (2 days FedEx)
   d. Put the insurance according to the Insurance policy (TBA soon)

4. Fill the expense in Monthly-Procurement: Monthly Accounting

   a. Put the tracking number in the description column
5. Send the shipping form to Dawn Shiflet: dbs5s@virginia.edu
6. Upload the shipping form in the Group DropBox : Shipping Records
7. Contact the person in charge in the shipping destination and share the information (inventory list and tracking number).  

Common Shipping Addresses