Date

 

Invitees

Goals

  • Considerations and timing for DPG content Migration into ULib DAM

Discussion items

ItemWhoNotes

Review of current status of DAMI project

Ellen
Migration next step is prioritized content to use as platform setup sample content. 
See DAMSI Prioritized Content for Migration
and Known Digital Assets held across the UVA Library_202306.pdf

DPG content chunks possible for migration

Christina

How does it work now to make content discoverable without DAMS? (Christina)

  • create a guide in ArchivesSpace (some are in ARVIS now)
  • decide folder level/item level description

Clarified that 2 or 3 collections are enough 

Discussion

All

Mike: does censhare replace tracksys functions? No. Digitization queues would remain in tracksys. Discoverability and multiple formats are what censhare is supposed to provide.

Christina: before we can identify material to start with, how will we make it discoverable by putting it in the DAMS? metadata for unpublished materials currently lives in ArchivesSpace. How does that work (and is it better) in the DAMS?

Ellen: identifying a potential set of migration content for migration vendor is the task today. We aren't committed to a particular set, but proposing one or more will be needed for scoping and determining what censhare can/should do to make the migrated content discoverable and deliverable to patrons/users?

Should we start with the hardest content? Easier? Katie can weigh in. Christina provided a spreadsheet to Katie with some possible collections. Also, how much content do we want to throw in/migrate first?

Mike: other possible content instead of DPG: Mandala? Because DPG content needs months of description work first.

Katie: metadata will be the hard part for DPG content, it will be years worth of work. SC doesn't know what has been digitized or not. 

Does everything in DAMS get discoverable in Virgo? Yes, if it is a publicly available item. Virgo is the place we want patrons searching for library content to look for it first. Though not at level of detail some researchers would want.

Lou: things tracksys does now that would need to be redone if tracksys goes away are delivery to APTrust and DPLA.

Need clarity on whether master files live in DAMS or copies. 

Action items

  • Ellen Ramsey will post recording(s) of censhare demo by for all to refresh memory on what platform does/does not do. not the work needed, demo is too general. censhare as applied to our sample use cases is more relevant, per vendor and stakeholder conversations.
  • Ellen Ramsey will distill the graphics of current and desired digital asset workflows from DAMS market scan report and link here/on DAMSI pages for this team to review.  
  • Ellen Ramsey will review meeting notes and documentation done to date to provide clarity to this group on whether master/original files live in DAMS or copies. 
  • Christina Deane will propose 2 or 3 collections as migration candidates to this group by  

1 Comment

  1. Ellen Ramsey

    Nominees for the two sample migration collections, per Christina Deane and Katie Rojas.

    1. RG-20/10/3/971 UVA Cemetery Tombstone Photographs : a collection with some metadata but no guide or images available online.  200 items/605 images.
      https://search.lib.virginia.edu/sources/uva_library/items/u4744441
    2. Edgehill Randolph (MSS 5533) : a collection with already existing metadata and available scans. https://search.lib.virginia.edu/sources/uva_library/items/as:3r1395