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How to use this guide

This is a complete list of metadata fields for images. Fields in red with an asterik* are required.

You can use these tables to guide your data entry. We've listed fields in the order they appear in the editor. Each section in the editor has its own table. 

For certain fields, you have a restricted list of options called controlled vocabulariesWe've listed the controlled vocabularies for those fields at the bottom of the page.


Fields

Required Image Info

 

Field labelDefinitionTypeAllows Multiples

Main Caption*

A caption for the image. This appears below the image in the gallery view.short text
Type*The type of image.controlled vocabulary


CollectionThe Mandala collection for this image. Collections help you group and organize your images. The dropdown includes all Mandala collections where you have permission to add images. Learn how to create Image Collections.controlled vocabulary
Visibility*Privacy settings for your image.

controlled vocabulary


Image Agents

An Agent is a type of structured data in Mandala that describes a person.

Learn more at Use Agents. The table below describes each field for an agent. You need at least one agent per image.

(tick)
License URL*The URL to the license that governs this image. This defaults to a Creative Commons' license. You can find more licenses at https://creativecommons.org/licenses.url

Image Agents

Field LabelDefinitionType
Agent Name* The name of the person.short text
Agent RoleThe person's role in relation to the image.controlled vocabulary
Agent Rough DateAn approximate date. Unlike the Agent Exact Dates(s), they don't have to be in the MM/DD/YYYY format.

Example:
  • 1947?
  • 1800s
  • 300 CE
short text
Show End Date?If this is checked, you can add an end date to Agent Exact Date(s) (see below).boolean
Agent Exact Date(s)A date associated with the person. This can be a range of dates (for example, birth and death dates). Use the MM/DD/YYYY format.

date


Agent Place(s)Place(s) associated with this person. This can include places of birth, death, important life events, and more. This field uses Knowledge Maps.kmap
Notes on this AgentAny other information you want to add about the agent.long text

Description & Notes

Field labelDefinitionTypeAllows Multiples

Image Descriptions

A description of the image. Each description has several parts, which you can see in the table below.(tick)
Image Notes

Any other information for the image. This information is publicly available.

long text

(WYSIWYG or plain text)


Admin NotesInformation on the image for project collaborators. Only people with edit permissions will see this text.

long text

(WYSIWYG or plain text)


Description

Field labelDefinitionTypeAllows Multiples
Caption

The title for the description.

short text
SummaryA short summary of the description. 
Maximum length: 750 characters. 

short text


Description

Information that describes the image.

Maximum length: 750 characters. 

long text

(WYSIWYG or plain text)


LanguageThe language of the description. This field uses Knowledge Maps.kmap
Description Author(s)The authors of the description.short text(tick)


Classification

Field labelDefinitionTypeAllows Multiples
Subjects

A subject Knowledge Map associated with an image. You can include more than one subject.

kmap(tick)
PlacesA place Knowledge Map associated with the image. This might represent where the image was made, places referenced in the image, and more. You can include more than one place.kmap
KMap CollectionsA subject Knowledge Map that represents the overarching project or collection. You can include more than one collection.kmap
Other ClassificationClassification fields from schemes outside of Mandala. This can include Library of Congress subject headings, geographical names from the Getty Thesaurus, and more. You can contact mandala@virginia.edu to add your own scheme.(tick)
Classification NotesAny notes about the classification.

long text

(plain text)


Technical Details

Field labelDefinitionTypeAllows Multiples
Only DigitalSelect this if your image was created digitally. If this is checked, the image doesn't represent a physical object that was scanned or photographed.boolean
Image RotationThe original rotation for the image. This does not rotate the image, it just represents how the uploaded image has been rotated from the "right-side-up" perspective.controlled vocabulary
QualityThe quality of the image.controlled vocabulary
ColorThe color of the image (color or black & white)controlled vocabulary
Physical size

The size of the original physical artifact. Use width x height x depth, followed by the abbreviation for the unit of measurement.


Example: 10 x 5 cm.

short text
Capture deviceThe device used to create the image or digitize the artifact.short text
MaterialsMaterials used in the original physical object, if applicable.long text (plain text)
EnhancementAny enhancements done to the image after it was created or digitized.long text (plain text)
Technical Notes

long text

(WYSIWYG or plain text)


Additional Info

Field labelType
ISO Speed Ratingshort text
Exposure Biasshort text
Aperatureshort text
Metering Modeshort text
Light Sourceshort text
Flash Settingsshort text
Focal Lengthshort text
Sensing Methodshort text
Lensshort text
Noise Reductioncontrolled vocabulary
Latitudeshort text
Longitudeshort text
Altitude

number

(in meters, integer or decimal)

Copyright Information

Field labelDefinitionTypeAllows Multiples
Copyright HolderThe entity that holds the copyright to the image.short text
Copyright DateThe copyright date. This should be a year in the YYYY format.year
Copyright StatementA short note that describes the nature of the copyright.

Example: All Rights Reserved.
long text (plain text)
Rights NotesAny additional notes on the copyright.

long text

(WYSIWYG or plain text)


Sponsorship and Notes

Field labelType
Organization Nameshort text
Project Nameshort text
Sponsor Nameshort text
Spot Featureshort text
General Noteshort text
Private Noteshort text


Controlled Vocabularies

Type

Value

Artwork

Blueprint
Chart
Drawing
Graphic
Logo
Map
Music Score
Other
Photograph
Scan (Object)
Scan (Text)
Screenshot
Video Still

Visibility

ValueDefinition
Use Group DefaultsThe privacy settings for the collection apply to the image.
Public – Accessible To All Site UsersAnyone that visits Mandala can see this image.
Private – Accessible Only To Group MembersOnly members of the image's collection can see this image.

Agent Roles

Value

Architect

Artist
Author
Cartographer
Cataloger
Contributor
Designer
Digitizer
Editor
Other
Owner
Photographer
Producer
Publisher
Translator

Quality 

Value
Excellent
Good
Average
Poor
Unusable

Noise Reduction

Value
On
Off
N/A
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